How we use your information
This privacy notice has been developed to explain what personal data is collected by Qinesis, how this is done & how it is used. It applies to information we collect about:
- Visitors to our website
- People with whom we interact & who receive our marketing correspondence
- People who use our services
- People whose services we utilise
- Job applicants & our current & former employees
We acknowledge & agree that any personal data that we handle will be kept in accordance with all applicable data protection laws. From 25th May 2018, the new General Data Protection Regulations (GDPR) come into effect, replacing the Data Protection Act (1998).
Visitors to our website
Standard internet log information & details of visitor behaviour patterns is collected for this website, using the third-party service Google Analytics. This information is anonymous, but enables us to monitor traffic to the different areas within the website. No attempt is made by Qinesis, or Google, to identify those individuals visiting this website.
Event & Marketing correspondence
The Qinesis team regularly attend & exhibit at events & exhibitions around the UK. Names & contact details of interested parties & potential suppliers & clients are collected & entered into databases, with the consent of the individuals. These databases are saved in our documents on our e marketing platform & is backed up on our cloud.
Qinesis also hold its own events, utilising our database of contacts, as well as social media channels & partners networks. Invitations are sent using a third-party company called MailChimp, whilst we use Eventbrite, another third-party company, for registrations.
Social Media interactions
Qinesis utilises a number of social media platforms including Twitter, Facebook, LinkedIn, GooglePlus.
It has company pages on Facebook, Twitter, LinkedIn & Google Plus; these can only be accessed with the use of a password protected login. Should any individual contact us using a private message through these mediums, they will be kept for a maximum of 12 months & then deleted. The information will not be shared with any other organisations.
Emails received by employees within the company are stored on a secure server until such a time they are deleted from the individual’s personal computer. All company computers are access controlled.
We also monitor emails sent to Qinesis employees, including file attachments, for viruses or malicious software. You must be aware that you, the individual, also have a responsibility to ensure that any email you send adheres to the law.
Qinesis works with a wide range of suppliers; contact information for these companies/sole traders are stored on a secure database system.
To allow us to work with suppliers, we must hold a core set of information which will include the name of the company, a named contact & one or more contact details. This data is kept in our supplier database.
Suppliers can ask to be removed from our system at any time however, basic information will be retained for legal & contractual reasons. It should also be noted that company information will be required for any potential future transactions.
The privacy of our customers is very important to us. As such, when generating an enquiry or job, we will only ask for information key to Qinesis carrying out the required/specified work/job. Contact information (name & relevant contact details) will be collected & stored in relevant folders. Relevant emails & documents will also be saved.
As with suppliers, we do not collect more information than we need to fulfil our stated purposes & will not retain it for longer than is necessary. Customers can ask to be removed from our system at any time however, basic information will be retained for legal & contractual reasons. It should also be noted that company information will be required for any potential future transactions.
Your Rights; Access to personal information
Under the Data Protection Act 1998, individuals may submit a ‘Subject Access Request’ (SAR) to find out what personal information, if any, is held by Qinesis. If information is held, we will:
- give you a description of it;
- tell you why we are holding it;
- tell you who it could be disclosed to; &
- provide a hard copy of the information.
In line with the new General Data Protection Regulations, a response will be sent to this request within 30 days; A hard copy of the information will be sent by recorded delivery.
For full details of the personal data relating to you that is held by the company, a request to Qinesis must be submitted in writing. The letter should be addressed to either Cham Kang or Preethi Kang & sent to the following address:
Walton Business Centre
Walton Upon Trent
Should you wish to submit your SAR via email, please send it to one of the following addresses:
If you agree, we will try to deal with your request informally, for example by identifying if there is any specific information you are interested in procuring. If a request can be satisfied prior to the full disclosure of information, the closure of the SAR must be confirmed in writing, by the individual who submitted the request initially.
If we do hold information about you, you can ask us to correct any mistakes by, once again, contacting Cham Kang or Preethi Kang using the email or postal addresses supplied above.
Links to other websites
This privacy notice only applies to qinesis.com & does not cover any links to other websites which may be contained within this website. These websites have their own privacy policies which we would advise that the user reads.
Changes to this privacy notice
This privacy notice is written in line with the new General Data Protection Regulations (GDPR) & will be regularly reviewed. It was last updated on 22nd May 2018.